Invoicing

Read the guides

Plain-English explainers for the questions that come up most often in invoicing.

• What makes an invoice look professional

  The visual and structural details that signal credibility — and the small mistakes that quietly mark an invoice as amateur.

• How to choose payment terms for invoices

  How to pick payment terms that protect cashflow without scaring off serious customers — and how to evolve them over time.

• Invoice due date: what it actually means

  The difference between 'Net 30' and 'due in 30 days', and how due dates affect your right to chase payment.

• How to create a professional invoice

  A practical, plain-English walkthrough of every field a small business invoice should contain — and why each one matters.

Key terms

The vocabulary you will run into in tools, contracts, and statements.

• Invoice due date
• Payment terms
• Net 30

Templates and examples

Copy-paste examples you can adapt to your business.

• Invoice template guide

  A reference for the language, structure, and line-item wording that makes an invoice clear and easy to pay.

• Payment terms example page

  Example wording for the payment terms block on an invoice or contract — covering due date, methods, late fees, and disputes.

Editorial insights

Common mistakes and the reasoning behind the numbers.

• Five invoice mistakes small businesses make every week

  The most common invoice errors that delay payment, trigger disputes, or quietly leak margin — and how to fix them.

Common questions

What must a professional invoice include?

Your business name and contact details, the customer's, a unique invoice number, issue and due dates, an itemised description, applicable tax, and clear payment instructions. See the professional invoice guide for the full checklist.

What payment terms should I use?

Net 14 is a sensible default for most B2B work, Net 7 for new customers, and due-on-receipt for B2C. Whatever you choose, state it on the invoice and in the original quote so it never feels like a surprise.

How do I chase a late invoice without being aggressive?

Use a calm, predictable cadence: a friendly reminder on day 1 overdue, a firm reminder around day 7, and a final notice around day 14 before switching channels. The Late Payment Recovery tool generates the drafts.